How To Author Accessible Word Documents
1. Use built-in headings and styles
Headers enable all students to navigate and comprehend content more easily but
they are essential for students who use screen readers or Braille.
To apply a built-in heading style, do the following:
1. Select the heading text.
2. On the Home tab, in the Styles group, select a heading style, for example, Heading 1 or Heading 2.
2. Add alt text to all visuals
Alt text helps people who can’t see the screen to understand what’s important in images and other visuals.
Add alt text to pictures, screenshots, videos, charts, shapes and graphics so that screen readers can read the text to describe the image to users who cannot see it.
To add alt text to an image, do the following:
1. Right-click an image and select Edit Alt Text.
The Alt Text pane opens on the right side of the document body.
2. Type 1 to 2 sentences to describe the image content and add the University of Westminster site link.
3. Use table headers
Screen readers keep track of their location in a table by counting table cells, so cells should not be split or merged.
To create a table header within a table, do the following:
1. Position the cursor anywhere in a table.
2. On the Table Tools Design tab, in the Table Style Options group, select the Header Row check box.
3. Type the column headings.
4. Use the Accessibility Checker before uploading a document to Blackboard
1. Once you have opened the desired document created in Word or PowerPoint, on the ribbon, select the Review tab.
2. Select Check Accessibility.
3. You’ll see a list of errors, warnings, and tips with how-to-fix recommendations.
4. Select one of the items from the Inspection Results box and check the Steps to Fix text.
1.Use unique slide titles
People who are blind, have low vision, or a reading disability rely on slide titles to navigate. For example, by skimming or using a screen reader, they can quickly scan through a list of slide titles and go right to the slide they want.
To use slide titles, do the following:
1. To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset.
2. On the slide, type a unique and descriptive title.
2. Set the reading order of the slide contents
A screen reader reads the elements of a slide in the order they were added to the slide, not in the order in which they appear. To make sure everyone reads the content in the order you intend, it’s important to check the reading order.
To set the reading order of slide contents, do the following: