Archive Policies
University Records and Archives is the service unit that manages the University of Westminster Archive and the Westminster Menswear Archive. We have several high-level policies which cover all our collections:
| Policy Name | Description | Approved or Updated on |
|---|---|---|
| University of Westminster Records and Archives Access Policy v.1.1 Aug 2025 | This policy sets out the basis on which we provide access to all the collections in our care. | Approved 31/10/25 |
| University of Westminster Records and Archives Collections Management Policy v1.0 Aug 2025 | This policy sets out how the University of Westminster manages its archives, including the University of Westminster Archive and Westminster Menswear Archive collections. It is a high-level policy explaining the principles underlying our management of archives in our care. | Approved 31/10/25 |
| University of Westminster Records and Archives Digital Preservation Policy 2024 | This policy outlines how we manage, preserve and make accessible our digital records selected for long-term preservation in a manner that retains the records’ authenticity, integrity, usability and reliability. | Approved 24/10/2024 |
| University of Westminster Records and Archives Notice and Takedown Policy and Procedure (Aug 2025) | This document explains the policy and procedure if a data-privacy complaint is received about archive records containing personal data that have been published online. | Updated August 2025 |
| University of Westminster Records and Archives Privacy Notice (Jul 2025) | This policy sets out how we collect and process personal information. | Approved August 2025 |
| University of Westminster Records Management Policy v6.0 Jun 2026 | This policy provides the framework under which the university commits to manage its institutional records | Approved 25/06/2026 |
We also have policies that relate separately to the University of Westminster Archive and the Westminster Menswear Archive, reflecting the different collecting missions and conservation needs of each archive:
University of Westminster Archive Policies
| Policy Name | Description | Approved or Updated on |
|---|---|---|
| University of Westminster Archive Collection Acquisition and Development Policy v2.0 | This policy sets out how the University of Westminster Archive develops its archive holdings, including what we collect, how we make collecting decisions and the terms on which we collect archives. | Approved 11/02/2026 |
| University of Westminster Archive Collection Care and Conservation Policy 1.0 Aug 2025 | This policy sets out how we ensure the long-term preservation of archives held in the University of Westminster Archive. | Approved 31/10/2025 |
| University of Westminster Archive Collection Information Policy 1.0 Aug 2025 | This policy sets out what stakeholders can expect in relation to the information we provide about the archives held in the University of Westminster Archive. | Approved 31/10/2025 |
| University of Westminster Archive Self Service Digital Photography Policy 1.1 Aug 2025 | This policy provides guidance on the use of personal mobile devices or cameras when visiting the University of Westminster Archive. | Updated August 2025 |
Westminster Menswear Archive Policies
| Policy Name | Description | Approved or Updated on |
|---|---|---|
| Westminster Menswear Archive Collection Development Policy v2.0 | This policy sets out how the Westminster Menswear Archive develops its holdings, including what we collect, how we make collecting decisions and the terms on which we collect. | Approved 11/02/2026 |
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